Catering Quote Management
Build a catering quote in minutes, with the cost already calculated
Create catering quotes straight from your recipe library. MenuCost works out the event cost, estimated profit, deposit and price per guest as you build.
- No card needed
- Profit visible before you price
- Every quote in one place
| Menu item | Price | Qty | Total |
|---|---|---|---|
| Saffron Basmati Rice | SAR 12.50 | 10 | 125.00 |
| Manthi Chicken | SAR 100.00 | 10 | 1,000.00 |
| Delivery, setup, staff, equipment | 80.00 |
Example quote. Estimated cost comes from each recipe's true cost per serving.
Why this matters
A quote without a cost calculation is a guess with a number on it
Most businesses quote catering from experience: a per-head figure built up over time and adjusted by gut feel. It stops being accurate the moment ingredient prices change, staff costs shift or a client asks for something new. Here's the same 10-guest corporate event, quoted two ways.
Quoted from experience
You find out after the event.
Quoted in MenuCost
Known before the price goes to the client.
By the time you send a price, you already know the estimated cost, the estimated profit and the price per guest. The quote is built on numbers, not instinct.
Example from your current page: SAR 1,125 in menu items plus SAR 80 in charges.
Five things Catering Quote Management does for you
Holds every event detail
Client, event name, email, phone, venue, date, guest count and quote validity, stored with the quote and searchable from the catering quotes tab.
Builds from your recipe library
Pick costed recipes, set the price per serving and quantity for each, and see line totals and a running subtotal. Mark an item as modified if it differs from the standard recipe.
Adds job-specific charges
Delivery, setup, staff and equipment rental, each in its own field, so you only include what applies to that job.
Sets deposit and payment terms
Enter a deposit percentage and the amount is worked out for you. Add payment terms, such as 50% deposit and 50% on delivery, client notes, and your terms and conditions.
Updates the summary in real time
Menu total, extras, total, deposit, estimated cost, estimated profit and price per guest, all updating the moment you change anything. You see the profit before you commit to a price.
What changes when catering is quoted from cost
Profit known before you price
The price you give is one you've checked, not one you hope works out.
Every job in one record
No separate spreadsheets, and no lost message thread about what was agreed.
Headcount changes in seconds
Update quantities and the totals, deposit and price per guest recalculate.
Your pipeline at a glance
Total quotes, win rate and open quotes, visible from the catering quotes tab.
Can I add items that aren't in my recipe library?
The quote takes its cost from a recipe, so add the item as a recipe first. Once it's in your library it's available for every future quote, and your catering costs stay accurate instead of relying on figures typed in per job.
Can items in one order have different quantities?
Yes. Each item has its own quantity: a corporate breakfast might need 60 croissants, 40 lattes and 60 fruit tarts. MenuCost costs each item separately and adds them into the event total.
How is the estimated cost calculated?
From the true cost per serving of each recipe, which covers ingredients, labour, packaging and overhead, multiplied by its quantity. Estimated profit is the total quote value minus that estimated cost.
Does the quote include overhead?
Yes. Each recipe's cost per serving already includes all four layers, so overhead is included in every line when you multiply by quantity.
Can I send the quote to my client as it is?
The quote is built as an internal costing and pricing tool, and it shows costs and margins you wouldn't want a client to see. Take the final price from it and present it in your own proposal, invoice or order form.
Works hand in hand with
Quote catering orders with the cost already done
Know the profit on every job before you send the price.
- No card needed
- Set up in minutes
- Unlimited recipes